# 13. How should we compare named users, occasional contributors and “unlimited” licences?

Compare permitted actions, not just licence labels. LogicGate’s public model distinguishes Power Users managing the programme, while Optro advertises unlimited stakeholder licences; neither statement should replace a contractual explanation of what each role can do. [LogicGate pricing](https://www.logicgate.ai/platform/pricing/) · [Optro pricing](https://optro.ai/pricing). ([logicgate.ai](https://www.logicgate.ai/platform/pricing/))

Give procurement an activity-based licence matrix:

| Persona | Actions to price explicitly |
|---|---|
| Control owner | Receive tasks, submit evidence, respond to rejection, delegate |
| Risk owner | Assess risk, propose treatment, request exception |
| Reviewer | Approve assessments, challenge scores, close findings |
| Executive | Read dashboards, drill into records, export reports |
| External auditor | Access selected evidence, request clarification, download agreed packages |
| Administrator | Configure fields, workflows, permissions and reports |
| Integration identity | Read/write APIs and run scheduled jobs |

Ask when an occasional user becomes a paid full user, whether external participants have separate terms, and whether inactive users still count. Test the role you intend to purchase—not a demonstration account with broader rights.

Request worked quotations for your own growth scenarios. “Unlimited” should resolve into a contractual entitlement, including any applicable activity, module, entity, usage or fair-use restrictions.

**Acceptance condition:** procurement can explain the incremental licence cost of adding the next control owner, administrator and business unit without requesting a fresh interpretation of the original deal.